Admin Assistant / Secretary II (3499-1)
American Cybersystems, Inc.

A client of Innova Solutions is immediately hiring for a Secretary II
Position type: Full-time, Contract
Duration: 12 months with possible extension
Location: Gary, IN

What You'll Do
Administrative & Business Support

• Be the go?to support partner for department leaders and teams, ensuring smooth daily operations.
• Create polished correspondence, reports, presentations, meeting minutes, and internal communications.
• Manage calendars, schedules, and meeting logistics-including room bookings, conference calls, and visitor coordination.
• Handle internal and external communications via phone, email, and system-based requests with professionalism and responsiveness.
• Maintain accurate data entry across databases, logs, and records with a sharp eye for detail.

Office & Operational Coordination

• Support purchasing and procurement activities by tracking requisitions, coordinating with vendors, and confirming deliveries.
• Assist with timekeeping, labor entry, and payroll adjustments using internal systems such as SAP or proprietary tools.
• Process work orders, maintenance requests, and operational documentation efficiently.
• Coordinate travel plans, expense reports, and reimbursements for staff.
• Maintain organized digital and physical filing systems in line with audit and compliance standards.

Documentation & Compliance Excellence

• Ensure operational, environmental, and safety documentation is accurate, complete, and up to date.
• Adhere to corporate document control and record?retention policies.
• Provide support during audits and assist with regulatory documentation when needed.

Collaboration Across Teams

• Work closely with plant leadership, engineers, supervisors, maintenance teams, and corporate partners.
• Act as a communication bridge across departments to ensure clarity and alignment.
• Support onboarding and training logistics for new employees and contractors.

What You Bring
Required Experience & Skills

• 3-5 years of experience in administrative, clerical, or office support roles-ideally within industrial, manufacturing, construction, or corporate environments.
• Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• Exceptional organizational abilities with meticulous attention to detail.
• Proven discretion in handling confidential information.
• Ability to juggle multiple priorities and adapt in a fast?changing environment.
• Comfort working in or around large industrial facilities.

Nice to Have

• Experience supporting operations in manufacturing, steel, or heavy industrial settings.
• Hands?on experience with systems such as SAP, Ariba, Oracle, or similar enterprise platforms.
• Familiarity with scheduling tools, payroll/timekeeping systems, or maintenance management software.
• Knowledge of safety procedures and documentation standards in industrial environments.

Key Success Traits

• Self?motivated, dependable, and proactive.
• Highly detail?oriented with a commitment to accuracy.
• Flexible and responsive to shifting priorities and urgent needs.
• Strong interpersonal skills with a customer?service mindset.
• A problem solver who anticipates needs and takes initiative to resolve issues.

Qualified candidates should APPLY NOW for immediate consideration!
This position is only open to applicants who can be engaged on a W-2 basis.
Please hit APPLY to provide the required information, and we will be back in touch as soon as possible.
We are currently interviewing to fill this and other similar positions. If this role is not a fit for you, we do offer a referral bonus program for referrals that we successfully place with our clients, subject to program guidelines. ASK ME HOW.
Thank you!

Himanshu Kumar
614-918-0083
[email protected]

PAY RANGE AND BENEFITS:
Pay Range*: $22.00 - $25 per hour
*Pay range offered to a successful candidate will be based on several factors, including the candidate's education, work experience, work location, specific job duties, certifications, etc.

Benefits: Innova Solutions offers benefits( based on eligibility) that include the following: Medical & pharmacy coverage, Dental/vision insurance, 401(k), Health saving account (HSA) and Flexible spending account (FSA), Life Insurance, Pet Insurance, Short term and Long term Disability, Accident & Critical illness coverage, Pre-paid legal & ID theft protection, Sick time, and other types of paid leaves (as required by law), Employee Assistance Program (EAP).

ABOUT INNOVA SOLUTIONS: Founded in 1998 and headquartered in Atlanta, Georgia, Innova Solutions employs approximately 50,000 professionals worldwide and reports an annual revenue approaching $3 Billion. Through our global delivery centers across North America, Asia, and Europe, we deliver strategic technology and business transformation solutions to our clients, enabling them to operate as leaders within their fields.

Recent Recognitions:

• Named One of America's Best Employers for New Grads by Forbes (2024
• Named One of the Best Companies to Work for by U.S. News & World Report (Private Companies List, 2024-2025)
• One of the Largest IT Staffing Firms in the US - Ranked #3 by Staffing Industry Analysts (SIA, 2024)
• One of the Largest Staffing Firms in the US - Ranked #13 by Staffing Industry Analysts (SIA, 2024; includes Innova Solutions, Volt, & HireGenics)
• Named One of the Top Ten Private Companies in Atlanta by the Atlanta Business Chronicle (2023)
• One of the Largest Certified Minority Business Enterprises (MBEs) in the United States (NMSDC, 2024)
• AWS Advanced Tier Services Partner with 100+ certifications

Website: https://www.innovasolutions.com/

Innova Solutions offers a referral bonus for qualified Ambassadors who refer eligible referrals. Submit referrals at https://innovasolutions.workllama.com/atsuser/anonreferafriend and earn $250-$1,000 per referral.
Innova Solutions is an Equal Opportunity Employer and prohibits any kind of unlawful discrimination and harassment. Innova Solutions is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment on the basis of race, color, religion or belief, national origin, citizenship, social or ethnic origin, sex, age, physical or mental disability, veteran status, marital status, domestic partner status, sexual orientation, or any other status protected by the statutes, rules, and regulations in the locations where it operates. If you are an individual with a disability and need a reasonable accommodation to assist with your job search or application for employment, please contact us at [email protected] or (770) 493-5588. Please indicate the specifics of the assistance needed. Innova Solutions encourages all interested and qualified candidates to apply for employment opportunities. Innova Solutions (HireGenics/Volt) does not discriminate against applicants based on citizenship status, immigration status, or national origin, in accordance with 8 U.S.C. § 1324b.
The company will consider for employment qualified applicants with arrest and conviction records in a manner that complies with the San Francisco Fair Chance Ordinance, the Los Angeles Fair Chance Initiative for Hiring Ordinance, and other applicable laws.

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