Administrative Assistant
Beacon Hill Staffing Group, LLC

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing.

Our client is seeking a polished, highly organized Administrative Assistant to support a fast-paced trading team at a hedge fund. This is a client-facing, high-exposure entry-level role ideal for someone early in their career who is eager to break into finance and gain hands-on experience in a demanding environment. The ideal candidate is confident, mature, and thrives under pressure, particularly during peak market hours. Hours are generally 7:30am-5:30/6:00pm with flexibility for overtime as needed, and the role is fully onsite five days per week.

Key Responsibilities:

• Provide administrative support to the Head of Trading and Analyst within the Primary Strategies team
• Manage complex calendars, scheduling, and meeting coordination
• Coordinate domestic travel and logistics, including detailed itineraries
• Act as a point of contact for sell-side relationships and external stakeholders
• Support high-volume scheduling during peak market hours
• Maintain organization of contacts, schedules, and communications
• Assist with meeting logistics, conference room coordination, and team needs
• Partner with a remote Research Assistant for coverage and collaboration
• Handle ad hoc administrative tasks and project support
• Maintain professionalism in a fast-paced, direct feedback environment

Qualifications:

• 0-1+ years of administrative or office experience (open to strong new grads with relevant internship experience)
• Bachelor's degree required (strong academic background preferred)
• Interest in finance or hedge fund environment strongly preferred
• Strong calendar management and organizational skills
• High attention to detail and ability to multitask
• Strong communication skills with a professional, confident demeanor
• Ability to handle direct feedback and operate in a high-performance environment
• Proactive, solutions-oriented mindset
• Strong work ethic and desire to grow within the industry
• Proficiency in Microsoft Office

Compensation/Benefits:

• Up to $65K-$75K base salary + bonus potential
• 100% employer-paid medical, dental, and vision coverage (for employee + dependents)
• 401(k) with strong employer match
• Generous PTO package
• $25/day lunch stipend + daily breakfast and stocked office snacks
• Pre-tax commuter benefits

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com .

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)

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