Administrative Manager, Genetic Medicine & Biomedical Data Science
The University of Chicago

Department
BSD MED - Genetic Medicine

About the Department
The Section of Genetic Medicine continues to shape the future of personalized medicine with successful research programs focused on the quantitative genetic and genomic science. The Section provides extremely valuable collaborations with investigators in the Department of Medicine who are seeking to develop new and more powerful ways to identify genetic risk factors for common, complex disorders with almost immediate clinical application. The Section of Genetic Medicine conducts impactful investigations focused on quantitative genetics, systems biology and genomics, bioinformatics and computational biology as well as through extensive collaborations of the faculty throughout the Department of Medicine, Biological Sciences Division and the University of Chicago.

Led by Robert L. Grossman, PhD, the Section of Biomedical Data Science provides an intellectual home for faculty whose research interests encompass biomedical data science (data science and its applications to biology, medicine and health care); computational biomedicine; and, biomedical informatics (bioinformatics, translational informatics, and clinical/medical informatics). Biomedical data science, computational biomedicine, and biomedical informatics are becoming increasingly important for making discoveries in the biological sciences, for improving medical care, and for supporting applications of AI to problems in biology, medicine and health care. Robert L. Grossman, PhD is the Frederick H. Rawson Distinguished Service Professor of Medicine and Computer Science and the Jim and Karen Krank Director of the Center for Translational Data Science (CTDS). His research focuses on AI, data science, and bioinformatics. Dr. Grossman is the PI of the NCI Genomics Data Commons (GDC), which is one of the largest collections of harmonized cancer genomics data in the world and has over 100,000 users each month.

Job Summary
The Administrative Manager will manage the combined administrative, financial, academic and clinical affairs of the Section of Genetic Medicine and the Section of Biomedical Data Science in the Department of Medicine. The Administrative Manager will perform duties as the lead administrative officer for the Section including planning, coordinating and directing broad and complex financial and management functions of the Sections in support of teaching and research.

Responsibilities

• Serve as the primary point of accountability for the Section's financial performance.
  
• Manage the implementation, direction, and policy development in areas of finance (revenue/expense management), grants/contracts, human resources, facility operations, and fellowship training programs.
  
• Develop or direct the development of accounting systems for the sections' fiscal affairs, including systems and procedures to optimize income and control expenditures.
  
• Provide the section chiefs and departmental administration with financial analysis and financial reports on a regular basis.
  
• Conduct or direct the content of special studies related to financial management and accounting.
  
• Direct the preparation of the sections' operating budget. Develop estimates for staff, faculty salaries, and recovery, and all non-salary expenditures. Provide guidance and counsel to the section chief, faculty members, and departmental administration.
  
• Participate with faculty and the division to identify and optimize revenues and funds flows, ensuring the integrity of financial data.
  
• Manage the sections' payroll/personal activities for all employees, including assisting the Section Chief with faculty members.
  
• Authorize new hires, terminations, lay-offs, leaves of absences, and merit increases. Establish systems that promote fair and effective recruitment, hiring, evaluation, promotion, disciplinary action and discharge practices.
  
• Direct and supervise the activities of the sections' support staff. Hire, train, develop, conduct corrective action, and evaluate subordinates.
  
• Make effective recommendations on compensation and incentive payments, consistent with the Department of Medicine's compensation plan. Participate in the recruitment of faculty members and ensure the timely and accurate processing of faculty appointments and promotions.
  
• Participate with the Section Chiefs in the development plans for future faculty and staff needs and identifies resources for their support.
  
• Assist the faculty in the pursuit of grants and awards to further research, education, and clinical activities.
  
• Communicate grant opportunities to faculty and facilitate the timely submission of grant applications.
  
• Participate in the development and implementation of fundraising plans. Manage activities related to section space, facilities, and equipment, including renovations, moves, maintenance, and ongoing facilities operations.
  
• Direct activities related to renovation or redistribution of section space and maintain appropriate records of same and ensures that activity is coordinated with the appropriate Departmental, Division, University, or Hospital office.
  
• Develop, implement, and administer policies and procedures and monitor compliance with university fiscal, academic, and human resources policies and procedures.
  
• Participate in the development, implementation, and maintenance of computer hardware and software to support the sections' activities and goals.
  
• Ensure that systems are compatible with existing, Department, Division, and University operating systems/software.
  
• Facilitate the collection, compilation, and analysis of appropriate data for use in routing and special projects.
  
• Participate on Departmental, Divisional, and University committees.
  
• Establishes section and department priorities, allocates resources and executes strategic plans.
  
• Advises policy development and implementation in various departmental areas.
  
• Assists in the development and implementation of department objectives.
  
• Reviews activities of and provides guidance to the section's support staff.
  
• Performs other related work as needed.
  

Minimum Qualifications

Education:
Minimum requirements include a college or university degree in related field.

Work Experience:
Minimum requirements include knowledge and skills developed through 5-7 years of work experience in a related job discipline.

Certifications:

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Preferred Qualifications

Education:

• Advanced degree (MHA, MHSA, MBA, HSM) or relevant field.
  

Experience:

• Experience with the administration of academic medicine, especially cancer services.
  
• Experience in an administrative/supervisory capacity within a healthcare and/or academic medical center.
  
• Experience at negotiating on behalf of unit in order to accomplish goals (salaries, budgets, etc.).
  

Technical Skills or Knowledge:

• Knowledge of spreadsheet and word processing programs.
  
• Knowledge of financial, management and operational functions in the areas of clinical, educational and research.
  
• Expertise with monitoring, analyzing, and forecasting section performance using pillar KPIs such as productivity, financial, efficiency, patient satisfaction, employee engagement, and access.
  
• Strength developing solid financial proformas and then reviewing their accuracy for future proforma development.
  
• Computing skills sufficient to effectively use many diverse managerial and administrative computer applications.
  
• Knowledge of accounting principles.
  
• General knowledge of billing and collection.
  
• Knowledge of major federal awards and/or clinical trials operations.
  

Preferred Competencies

• Expertise with monitoring, analyzing, and forecasting section performance using pillar KPIs such as productivity, financial, efficiency, patient satisfaction, employee engagement, and access.
  
• Expertise with the administration and finance of clinical research, including both federal trials and industry/private sponsored programs.
  
• Expertise liaising with partner entities such as a medical center, hospital, or service line within a highly matrixed academic organization.
  
• Strength developing solid financial proformas and then reviewing their accuracy for future proforma development.
  
• Computing skills sufficient to effectively use many diverse managerial and administrative computer applications.
  
• Strategic leadership skills.
  
• Project management skills.
  
• Supervisory skills.
  
• Knowledge of accounting principles.
  
• Analytical skills, including the identification of opportunities for volume growth and clinical revenue.
  
• Problem-solving skills, especially involving the complexities of healthcare operations.
  
• Decision-making skills.
  
• Attention to detail.
  
• Organizational skills.
  
• Quantitative skills.
  
• Oral and written communication skills.
  
• Interpersonal skills.
  
• Ability to work independently with a high degree of initiative.
  
• Ability to maintain confidentiality.
  
• Knowledge of spreadsheet and word processing programs.
  
• Knowledge of financial, management and operational functions in the areas of clinical, educational and research.
  
• General knowledge of billing and collection.
  
  

Working Conditions

• Position location is primarily at the University of Chicago's Hyde Park campus.
  
• The ability to work remotely more than 20% of time is not anticipated.
  

Application Documents

• Resume/CV (required)
  
• Cover Letter (required)
  

When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.

Job Family
Administration & Management

Role Impact
Individual Contributor

Scheduled Weekly Hours
37.5

Drug Test Required
No

Health Screen Required
No

Motor Vehicle Record Inquiry Required
No

Pay Rate Type
Salary

FLSA Status
Exempt

Pay Range
$75,000.00 - $100,000.00
The included pay rate or range represents the University's good faith estimate of the possible compensation offer for this role at the time of posting.

Benefits Eligible
Yes
The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.

Posting Statement

The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

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