AP-AR Specialist
Bering Straits Native Corporation

About Arcticom, LLC

Arcticom, LLC provides network and systems administration, enterprise architecture and resource planning, certification and accreditation, software design, programming, maintenance of telecommunications and land mobile radio equipment and systems, help desk support and IT transformation services among other services.

About this position: AP-AR Specialist Location - Anchorage, AK

The Essential Duties and Responsibilities are intended to present a descriptive list of the range of duties performed for this position and are not intended to reflect all duties performed within the job. Other duties may be assigned. To perform this job successfully, an individual must be able to satisfactorily perform each essential duty. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the position.

Applicants will be notified via phone or email within ten (10) business days of submittal.

Essential Duties & Responsibilities

• Process vendor invoices accurately, including three-way matching of purchase orders, receiving documents, and invoices.
• Enter approved invoices into the Arcticom and BSNC accounting systems and prepare for scheduled payment runs.
• Schedule and execute timely vendor payments (ACH, wires, checks) while maximizing early payment discounts and avoiding late penalties.
• Maintain vendor master files, including W-9 forms, service agreements, and payment terms.
• Reconcile vendor statements, resolve invoice discrepancies, and address payment issues.
• Generate and distribute accurate customer invoices in a timely manner, including recurring or project-based billing.
• Apply customer payments accurately, research and resolve unapplied cash, chargebacks, and payment discrepancies.
• Manage collections activities, including preparation and distribution of customer statements, follow-up communications, and resolution of past-due accounts.
• Issue credit/debit memos, refunds, and billing adjustments as needed.
• Perform daily cash management functions, including bank reconciliations and deposit processing.
• Monitor and analyze AP and AR aging reports, providing timely updates and escalation of issues to management.
• Reconcile AP and AR sub-ledgers to the general ledger and assist with month-end, quarter-end, and year-end close processes, including accruals and journal entries.
• Maintain clean, organized, and audit-ready financial records and supporting documentation.
• Collaborate with Purchasing, Sales, Operations, and other internal teams to resolve billing, pricing, or procurement issues.
• Ensure compliance with internal controls, GAAP, tax regulations (including 1099 reporting), and company policies.
• Utilize company systems (e.g., Deltek, QuickBooks Enterprise) and Microsoft 365 tools to streamline processes.
• Identify opportunities for process improvements and automation.
• Prepare ad-hoc reports and analysis related to payables, receivables, and cash flow as requested.
• Perform other accounting and administrative duties as assigned.

Required (Minimum Necessary) Qualifications

• Strong attention to detail and accuracy in financial processing
• At least one (1) year full-time accounts payable/receivable specific work experience in a high-volume environment.
• Knowledge of accounting principles, internal controls, and audit requirements
• Excellent organizational, problem-solving, and communication skills
• Ability to work independently while collaborating with finance leadership for approvals and reporting.

Knowledge, Skills, Abilities, and Other Characteristics

• Knowledge of administrative and clerical procedures and systems such as Microsoft products, word processing, managing paper and electronic files and records, designing forms, and other office procedures and terminology.
• Managing one's own time.
• Using computers and computer system software to enter data or process information.
• The ability to communicate information and ideas in writing so others will understand.

Preferred

• Moderate level of computer skills required including proficiency using Microsoft Office programs such as Teams and email system.
• Current experience processing accounts payable in government contracting, and multi company environment.
• Experience with operating in the QuickBooks Enterprise system.
• Experience with SharePoint or other AP invoice routing system.

Supervisory Responsibilities

• This position will not have supervisory responsibilities.

DOT Covered/Safety-Sensitive Role Requirements

• This position is not subject to federal requirements regarding Department of Transportation "safety-sensitive" functions.

Necessary Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this role. Employees must always maintain a constant state of mental alertness. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Work Environment

The work environmental characteristics described here are representative of those that must be borne by an employee to successfully perform the essential functions of the role. Employees must always maintain a constant state of situational awareness. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Job is performed in an office setting with exposure to computer screens and requires extensive use of a computer, keyboard, mouse and multi-line telephone system.
• The noise level in the work environment is usually moderate.
• Physical Demands: Essential and marginal functions may require maintaining physical condition necessary for bending, stooping, sitting, walking or standing for prolonged periods of time; most of time is spent sitting in a comfortable position with frequent opportunity to move about. Some lifting and/or moving up to 25 pounds required.

Additional Qualifying Factors

As a condition of employment, you will be required to pass a pre-employment drug screening and have acceptable background check results. If applicable to the contract, you must also obtain and maintain the appropriate clearance levels required and must also be able to obtain access to military installations.

Shareholder Preference

BSNC gives hiring, promotion, training, and retention preference to BSNC shareholders, shareholder descendants and shareholder spouses who meet the minimum qualifications for the job.

Bering Straits Native Corporation is an equal opportunity employer. All applicants will receive consideration for employment without regard to any status protected by state or federal law, or any other basis prohibited by law.

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