Assistant, Operations
American Bureau of Shipping (ABS)

The Operations Assistant provides operational and administrative support, streamlines daily operations, and enhances processes under direct supervision. The Operations Assistant will handle routine tasks such as preparing materials for manager approval, scheduling, supporting inter-department projects and interactions, and performing assigned project tasks.

What You Will Do:

• Provides operational and administrative support to internal and external clients supported under direct supervision.
  • Assists with preparation of materials, scheduling, supporting inter-departmental projects and interactions.
  • Follows up with project team and clients to ensure work is completed on schedule and to client's satisfaction.
• Identifies opportunities to streamline daily operations, project coordination, and enhance processes.
• Develops relationships with internal/external customers and key stakeholders to identify new opportunities to increase efficiency and enhance collaboration amongst the team.
• Collaborates with cross-functional teams to support various projects and initiatives.
• Develops a firm understanding of business to formulate opportunities to enhance effectiveness and efficiencies.

What You Will Need:

Education and Experience

• Bachelor's degree or equivalent experience
• 0-2 years of relevant experience, previous related industry experience preferred.

Knowledge, Skills, and Abilities

• Working knowledge of Power BI, SharePoint, MS Teams and Excell for developing finical spreadsheets and project reports
• Ability to gain and retain knowledge shared by supervisor and team supported
• Ability to actively listen to the needs of internal and external clients supported by receiving shared information and determine context of the information provided
• Openly accept change as part of business evolution to meet the needs of our clients
• Understands key performance indicators and their significance to the business
• Ability to establish rapport with existing internal clients and key stakeholders to identify new opportunities to increase efficiency and enhance collaboration amongst teams
• Must understand assigned responsibilities and hold themself accountable for keeping commitments, including taking responsibility for their actions and behaviors, actively participating in daily activities, and producing an expected quantity and quality of work
• Must be dependable and consistent
• Must consistently complete work assignments utilizing basic time management skills
• Working knowledge of the ABS Health, Safety, Quality and Environmental Management System

Reporting Relationships:

Reports to a manager, director, or executive level position

ABOUT US

We set out more than 160 years ago to promote the security of life and property at sea and preserve the natural environment. Today, we remain true to our mission and continue to support organizations facing a rapidly evolving seascape of challenging regulations and new technologies. Through it all, we are anchored by a vision and mission that help our clients find clarity in uncertain times.

ABS is a global leader in marine and offshore classification and other innovative safety, quality, and environmental services. We're at the forefront of supporting the global energy transition at sea, the application of remote and autonomous marine systems, cutting-edge technical solutions, and many more exciting advancements. Our commitment to safety, reliability, and efficiency is ever-present, guiding our clients to safer and more efficient operations.

About Our Benefits

ABS Group proudly offers a variety of industry-leading benefits designed to enhance the life and well-being of our employees and their families. These benefits include, but are not limited to, medical insurance (PPO and HD), dental and vision insurance, Health Savings account (HSA), Flexible Savings Account (FSA), life insurance, accidental death and dismemberment insurance, disability leave programs, parental leave program, paid holidays, and paid vacation time. The Company provides an Employee Assistance Plan (EAP) that offers additional support in personal wellness, including work-life services. ABS Group also offers a 401K plan with a generous company match, subject to plan requirements.

Equal Opportunity

The ABS Group of Companies is committed to the equal employment opportunity of its employees and prohibits discrimination against any employee or qualified applicant based on race, color, creed, religion, national origin, sex, gender identity, age, disability, marital status, sexual orientation, citizenship status or veteran status, or other non-work-related characteristics that may be protected under the law of the Federal Government or specific state employment laws.

Notice

ABS and Affiliated Companies (ABS) will not pay a fee to any third-party agency without a valid ABS Master Service Agreement (MSA) authorized and signed by Human Resources. Any resume, CV, application, or other forms of candidate submission provided to any employee of ABS without a valid MSA on file will be considered property of ABS, and no fee will be paid.

Other

This job description is not intended, and should not be construed, to be an all-inclusive list of responsibilities, skills, efforts or working conditions associated with the job of the incumbent. It is intended to be an accurate reflection of the principal job elements essential for making a fair decision regarding the pay structure of the job. #ogjs

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