Assistant Project Manager, CPD
The University of Chicago

Department
OPS Facilities CPD Construction Staff

About the Department
Facilities Services supports the mission of the University of Chicago through efforts to maintain and enhance the University campus and environment and provide superior client service to our community including faculty, students, staff, neighbors and visitors.

Job Summary
As a member of the Facilities Services Capital Project Delivery Unit (CPD), the Assistant Project Manager (APM), will be assigned by the Executive Director for Capital Project Delivery to support specific capital project(s) under the direction of and reporting to a Director within CPD. The APM will provide support on all project-related activities and processes and will take an active role in the documentation of project requirements and communications with project stakeholders. The APM will be assigned to and will assist the project management team in achieving schedule and budgetary goals of their assigned project(s).

Responsibilities

• Participate in oversight of budgeting, scheduling, design, and construction activities under the supervision of the project management team
  
• Develop and coordinate administrative support functions to insure the timely and accurate flow of information to project constituencies, including meeting scheduling and coordination, prepare and distribute meeting minutes, assist with preparation of presentations, maintain issues tracking system and reporting mechanism, maintain project filing and document distribution mechanism, support procurement process including invoicing and change order activity
  
• Maintain documentation of project communications with key University stakeholders, Facilities Services constituencies, architect/engineer and other consultants, and contractors.
  
• Assist in leading activities including design management and quality control, oversight of cost estimating and construction planning.
  
• Assist in solicitation and evaluation of proposals for design, construction management, and other consulting services.
  
• Monitor schedule and financial performance of contractors, consultants, and other vendors.
  
• Ensure that University standards and the project's design objectives are met by assisting in review of design documents for clarity and completeness. The APM will be expected to be familiar with and apply all applicable University of Chicago procedures and processes for project management, procurement, and financial management.
  
• Help to ensure that project objectives are met by encouraging strong user group involvement, ensuring communication with project stakeholders, promoting effective management of external design and construction firms and monitoring projects for adherence to schedule and budget.
  
• Manages the design and construction of projects that are small or moderate in scope in terms of cost, space and complexity. Projects are of general institutional use and do not require specialized systems, processes, or construction systems. May work under the direction of a senior-level project management specialists on larger, complex projects.
  
• Develops a commissioning and turnover plan, including managing a punch list, submitting warranties/guarantees, providing systems training, ensuring certificate of occupancy and approving final contractor pay applications.
  
• Project manages the design and construction of projects that are small or moderate in scope in terms of cost, space and complexity. Projects are of general institutional use and do not require specialized systems, processes, or construction systems. May work under the direction of a senior-level project management specialists on larger, complex projects.
  
• Performs other related work as needed.
  

Minimum Qualifications

Education:
Minimum requirements include a college or university degree in related field.

Work Experience:
Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.

Certifications:

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Preferred Qualifications

Education:

• Bachelor's degree in engineering, architecture, construction management, project management or related field.
  

Experience:

• Three years of experience in project design, construction management or similar.
  
• Previous experience with preparation of construction budgets and schedules.
  
• Previous experience of working on projects or within a project team; documenting process, procedures and/or requirements.
  

Technical Knowledge or Skills:

• Basic familiarity with building design methodologies, building systems, contracting procedures, and construction practices.
  
• Basic knowledge of requirements for design, bidding and permit sets and general understanding of code requirements needed for the development of quality documents.
  
• Ability to read and interpret construction documents including drawings and specifications.
  
• Strong written and verbal communication skills.
  
• Ability to develop relationships with University clients and stakeholders at all levels.
  
• Strong interpersonal skills and the ability to collaborate with in-house and external professional, technical, and administrative support staff.
  
• Ability to perform within deadlines and solve problems proactively through effective planning and strong organizational skills.
  
• Ability to lead timely performance of vendors & ensure high quality of execution.
  
• Proficiency with MS Office software including MS PowerPoint, Word, Excel and MS Project.
  
• Knowledge of AutoCAD.
  
• Ability to work independently and manage own workflow.
  
• Ability to multi-task in a fast-paced environment.
  
• Ability to work non-traditional work hours to meet deadlines.
  

Preferred Competencies

• Exhibit business acumen and organizational astuteness.
  
• Ensure decision quality, accountability and drive results.
  
• Communicate effectively and with influence.
  
• Knowledge of eBuilder, Smartsheet, Bluebeam, and Visio.
  

Working Conditions

• Inspecting architectural plans; keyboarding; bending; stooping to reach files.
  
• Light lifting; standing; some travel may be required.
  
• physically entering a construction site (climb a ladder) and visually inspecting work in progress.
  

Application Documents

• Resume (required)
  
• Cover Letter (required)
  
• List of References (required)
  

When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.

Job Family
Facilities Management

Role Impact
Individual Contributor

Scheduled Weekly Hours
40

Drug Test Required
No

Health Screen Required
No

Motor Vehicle Record Inquiry Required
No

Pay Rate Type
Salary

FLSA Status
Exempt

Pay Range
$5,274.25 - $6,205.01
The included pay rate or range represents the University's good faith estimate of the possible compensation offer for this role at the time of posting.

Benefits Eligible
Yes
The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.

Posting Statement

The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

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