Billing Coordinator
Cozen O'Connor

Job Description

Cozen O'Connor is seeking a Billing Coordinator to work within the firm's Finance department on the insurance focused billing team. The candidate will independently perform essential billing and eBilling functions, managing the full billing cycle while ensuring compliance with firm standards and client guidelines. This position will report to the Finance Manager of Insurance Operations, who is positioned in Philadelphia, and on a hybrid work schedule, 3 days in the office and 2 days remote.

Responsibilities

• Manage all aspects of the billing process within the Aderant billing system and the BillBlast email and e billing platform, ensuring timely and accurate invoicing
• Generate and distribute monthly prebills, as well as prebills requested outside the normal billing cycle
• Process revisions to prebills, including narrative edits, time entry adjustments, and cost modifications
• Prepare and submit electronic bills through various vendor websites; monitor e bill status, ensure successful transmission, and follow up promptly when issues arise
• Maintain accurate and organized records of client billing guidelines and ensure compliance during the invoicing process
• Request to set up and maintain client and matter exception rates in accordance with client agreements
• Manage billing assignments by maintaining current information on attorney preferences, prebill statuses, and billing groups; ensure matter setups are complete and accurate, with alignment to client and billing guidelines
• Perform essential eBilling tasks, including accrual and budget submission, rate management, outside counsel guideline review, and vendor submissions
• Handle billing responsibilities for various billing types, including consolidated billing, client specialized billing, and split billing
• Communicate with attorneys, clients, and internal stakeholders to resolve billing discrepancies or questions in a timely manner

Qualifications

• Ability to manage high-volume workflow and effectively prioritize tasks to meet deadlines
• Strong problem-solving skills with comprehensive understanding of billing principles
• Proficiency in MS Word and MS Excel required
• Aderant and BillBlast experience preferred
• Prior legal billing experience is beneficial, though not required
• Demonstrated capability to work independently
• Excellent verbal and written communication skills, with a strong emphasis on accuracy
• Proactive and able to perform well under pressure in a fast-paced environment.
• Self motivated, detail oriented, highly organized, reliable, and able to multitask while collaborating effectively in a team setting.
• Must maintain a professional and courteous demeanor when interacting with clients, attorneys, paralegals, and internal staff.
• High School diploma (or G.E.D.) required, bachelor's degree is preferred

The salary range for this role is $60,000 - $70,000 and represents the Firm's good faith and reasonable estimate of the range of possible compensation at the time of posting. Actual compensation will be dependent upon a number of factors, including but not limited to, the candidate's relevant experience, qualifications and location.

---