Degree Audit System Analyst
Waubonsee Community College

Degree Audit System Analyst
Full-time Support Staff
Sugar Grove Campus

Hybrid Option: Yes

Join our dynamic team at Waubonsee Community College, where your career can flourish. Be part of a transformative institution, dedicated to making a positive impact in our community and the lives of our students. Waubonsee Community College is committed to hiring and retaining exceptional faculty and staff who are committed to the college's culture of collaboration, professional growth and student success. Your future starts here - join us today!

The Degree Audit System Analyst is responsible for maintaining and enhancing the institution's degree audit and academic planning systems to ensure accuracy, reliability, and alignment with the college's curricula and academic standards. This position conducts testing related to curriculum changes, prerequisites, system updates, and degree audit functionality to ensure accuracy and seamless operation. The role also provides training to advisors, faculty, and staff on related systems and processes and assists with maintaining the transfer articulation database. The position plays a key part in supporting student success and improving the overall student experience. This position reports to the Director of Registration and Records/Registrar.

Responsibilities

Degree Audit & Academic Planning Maintenance

Update and maintain the Degree Works degree audit system, including scribing program requirements in alignment with college curricula and academic policies and standards.

Perform quality assurance checks to ensure accurate degree audit results and system integrity.

Analyze and troubleshoot issues related to degree audits and academic planning tools.

Configure and maintain academic planning components; collaborate with others in performing activities supporting student completion and retention initiatives.

Collaborate with the Teaching and Learning unit in building and maintaining course prerequisites and placement requirements; perform course prerequisite and placement requirement testing as needed.

Provide assistance with the maintenance of transfer-in articulations within Banner; provide support to public-facing transfer-in articulation resources.

Data Reporting & Training

Run and create reports and queries as needed to support and assess student completion and retention initiatives, system performance, and overall operational efficiency.

Provide training to advisors, faculty, and staff on Degree Works, academic planning tools, Banner processes, and self-service workflows.

System Testing & Functional Updates

Participate in ongoing system testing, including upgrades, patches, and releases.

Stay current on new features, enhancements, and best practices for Degree Works, Banner, and related systems.

Identify opportunities for business process improvements and make recommendations to adapt processes and systems to achieve greater efficiency.

Compliance & Other Duties

Collaborate with the Financial Aid Office to support Course Program of Study (CPoS) Banner functionality and procedures aligned with compliance requirements.

Maintain strict confidentiality of student records in accordance with the Family Educational Rights and Privacy Act (FERPA).

Perform other duties as assigned.

Minimum Qualifications

Bachelor's degree

Two or more years of experience working with degree audit systems (e.g., Degree Works, or similar platforms) and student information systems.

Knowledge of academic policies, curriculum structures, and registration processes in higher education.

Strong analytical and troubleshooting skills, with the ability to interpret academic policies and programs and translate them into system logic.

Excellent written and verbal communication skills.

Demonstrated ability to train and support end users with varying levels of technical proficiency.

High attention to detail and commitment to accuracy.

Preferred Qualifications

Experience maintaining/scribing academic requirements in Ellucian Degree Works or similar degree audit platform.

Experience with Ellucian Banner.

Experience working with transfer credit articulation systems.

Familiarity with CPoS (Course Program of Study) compliance and reporting.

Advanced knowledge of prerequisite management, curriculum processes, or catalog systems

Key Skills and Competencies

Technical Proficiency: Ability to learn, maintain, and optimize academic systems and software tools.

Collaboration: Strong interpersonal skills and ability to work across departments.

Problem-Solving: Skilled at diagnosing issues and implementing effective solutions.

Training & Communication: Ability to clearly explain complex systems and processes to non-technical users.

Detail-Oriented: Commitment to accuracy in scribing, testing, and system updates.

Adaptability: Openness to continuous learning and adapting to new technologies, processes, and institutional needs.
Please attach the following documents when applying:

Cover Letter-Yes

Resume-Yes

References-Yes (Can be provided at interview)

Transcripts-Yes (Can be provided at interview)

Position Details
req2097
Grant Funded: No
Compensation Range: 62,941.00 - 75,832.00
Compensation Type: Salaried
Compensation Currency: USD
Compensation: The pay for this position will be determined by your experience, education, and qualifications.
Work Schedule: M-F 8 a.m. - 4:30 p.m. Some occasional nights until 6:30pm
Work Hours: 40
Testing: No
Targeted Hire Date: 4/6/2026
Benefits: Click to See Benefits Page

Special Instructions: Please attach all required documents at the time of application. Official transcripts are required to be submitted if hired.

EOE, including disability and veteran

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