Executive Assistant
Beacon Hill Staffing Group, LLC

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing.

Our client is seeking a highly organized and discreet Executive Assistant to support a group of senior leaders within a fast-paced investment environment. This role requires exceptional attention to detail, strong judgment, and the ability to manage shifting priorities across multiple stakeholders. Hours are 8:00am-5:00/5:30pm, with flexibility to support after-hours needs as required. The position is fully onsite five days per week.

Key Responsibilities:

• Provide administrative support to ten executives ranging from Partners to Associates, prioritizing the needs of the most senior leaders
• Manage complex calendars, including international and multi-time-zone scheduling
• Coordinate domestic and international travel with support from a travel agency; prepare detailed itineraries and adjust plans as needed
• Process and reconcile expenses, ensuring accuracy and timely submission
• Serve as a gatekeeper by triaging emails, managing inboxes, and prioritizing requests
• Assist with Office Manager responsibilities including maintaining conference rooms, ordering and organizing lunches, and keeping the office neat and client-ready
• Liaise with building reception to ensure seamless visitor access and meeting support
• Provide support for in-person meetings including room setup, catering coordination, printing, and document preparation
• Assist senior staff with ad hoc tasks, confidential projects, and operational needs

Qualifications:

• 5+ years of Executive Assistant experience, ideally in finance or professional services
• Strong calendar management skills with comfort supporting multiple leaders simultaneously
• Professional communication skills with the ability to exercise sound judgment and maintain high discretion
• Highly organized with strong attention to detail and ability to manage competing priorities
• Comfortable balancing administrative and office-operations responsibilities
• Tech-savvy and proficient in Microsoft Office
• Strong ability to read the room, manage up, and adapt to senior leadership styles
• Degree not required; bilingual candidates welcomed

Compensation/Benefits:

• Up to $115K base salary + discretionary annual bonus
• Medical, dental, and vision benefits for employees and dependents
• 401(k) eligibility after 6 months
• Generous PTO policy
• Free daily lunch
• Summer schedule with adjusted Friday hours

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com .

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)

---