Executive Assistant
Beacon Hill Staffing Group, LLC

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing.

Our client is seeking a highly polished, proactive Executive Assistant to support a senior Real Estate Investment team within a leading global investment firm. This is a high-touch executive support role supporting a Portfolio Manager, Director, and broader investment team, requiring exceptional organization, discretion, and the ability to anticipate needs in a fast-paced environment. The ideal candidate is detail-oriented, proactive, and comfortable managing complex schedules, travel logistics, events, and operational projects while serving as a trusted partner to senior leaders. Hours are generally 8:00am-6:00pm, and the role follows a hybrid schedule with four days onsite and one remote day.

Key Responsibilities:

• Provide executive support to a Portfolio Manager, Director, and broader Real Estate Investment team
• Manage multiple complex calendars, meetings, conference calls, and scheduling priorities across time zones
• Coordinate extensive domestic and international travel, including flights, accommodations, ground transportation, and detailed itineraries
• Process and reconcile expense reports with accuracy and attention to detail
• Prepare meeting materials, agendas, pre-read documents, and follow-up communications
• Coordinate team meetings, offsites, conferences, and internal events
• Serve as a professional liaison with investors, partners, research providers, vendors, and internal stakeholders
• Maintain shared calendars, databases, contacts, and team resources
• Support special projects and operational initiatives across the investment team
• Anticipate needs, identify process improvements, and proactively solve problems before they arise
• Provide backup support to related teams and administrative staff as needed

Qualifications:

• 5+ years of Executive Assistant experience supporting senior professionals
• Bachelor's degree required
• Financial services, investment management, real estate, private equity, hedge fund, or professional services experience preferred
• Strong calendar management and complex travel coordination experience
• Excellent organizational skills with exceptional attention to detail
• Strong written and verbal communication skills
• Experience interacting with senior executives, investors, and external stakeholders
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Strong project management and event coordination skills
• Proactive mindset with the ability to anticipate needs and manage competing priorities

Compensation/Benefits:

• Up to $120K base salary + paid overtime + discretionary bonus
• 100% employer-paid medical coverage for employees and dependents
• Dental and vision benefits
• Monthly stipend towards commute
• 401(k) plan plus Money Purchase Pension Plan
• PTO package
• Fertility benefits
• Daily lunch allowance

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com .

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)

---