Fiscal Assistant
The University of Chicago

Department
F&A FIN - Independent Contractor and Data Entry

About the Department
The University of Chicago Financial Services is a customer service organization focused on providing user-friendly, high quality and cost-effective administrative services to the University community. Financial Services offers key procure-to-pay and human resource transaction services to customers through consistent processes and enabling technology.

Job Information

Job Summary:

Under direct supervision, performs a variety of independent contractor (reportable payment) related activities which requires vast knowledge of processing procedures and federal regulations. Processes independent contractor payment requests and responds to inquiries related to the payments. Responsible for accurately interpreting information provided (forms, comments) to ensure payment is correctly processed in accordance with University policy and federal laws and regulations.

Responsibilities:

• Analyze payment requests for required reporting, including determining if request is a service payment, if a relationship exists between the University and payee, and any tax withholding requirements.
• Process payment requests for reportable payments, including screening requests, properly coding in accounts payable module, and following up with the payment requester as needed.
• Ensure all paperwork to support the payment request is complete and appropriate for the type of payment.
• Serve as the first line contact for reportable payment inquiries. Explain appropriate policies, procedures and regulations to requestor as needed.
• Analyze foreign vendor and entity payments for accurate reporting and allowability of payment.
• Support and assist Independent Contractor and Payroll team as needed.
• Must be able to work varied schedules to meet demands of the University's fiscal and calendar year-end deadlines.
• Other duties as assigned.

Competencies:

• Excellent customer service, communication (both oral and written), interpersonal and organizational skills.
• Coordinate and maintain multiple tasks simultaneously as well as deliver responses and results within established time frames.

Additional Responsibilities

Education, Experience or Certifications:

Education:

• High school diploma or GED required.

Experience:

• A minimum of two years of payroll/reportable payment related experience.
• Background with the University of Chicago systems (ePayment, Onbase, Accounts Payable System, etc.).
• Background in a higher education setting.

Technical Knowledge or Skills:

• Superior computer skills including Microsoft Office software, such as word processing, spreadsheets.

Working Conditions and Physical Requirements:

• Office environment.
• Sit for 4 hours or more.
• Use computers extensively for 4 hours or more.
• Use standard work station equipment.
• Use standard office equipment.

Required Documents:

• Resume/CV
• Cover Letter

When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.

Benefit Eligibility

Yes

The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off.

Pay Rate Type
Hourly

Pay Range
$20.69 - $30.29
The included pay rate or range represents the University's good faith estimate of the possible compensation offer for this role at the time of posting.

Scheduled Weekly Hours
40

Union
024- Local 743, I.B.T. Clerical

Job is Exempt
No

Drug Test Required
No

Health Screen Required
No

Motor Vehicle Record Inquiry Required
No

Posting Date
2026-03-26

Posting Statement

The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

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