Legal Administrative Assistant - Employee Benefits
Beacon Hill Staffing Group, LLC

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing.

A highly respected law firm is seeking a Legal Administrative Assistant to support its busy Employee Benefits Practice Group. This is a high-visibility role requiring exceptional organization, discretion, and the ability to manage competing priorities in a fast-paced legal environment. The ideal candidate will serve as a key administrative partner, supporting client matters, practice management, and daily operations.

Key Responsibilities

• Provide high-level administrative support to two Employee Benefits partners
• Manage complex calendars, including scheduling meetings, calls, and client appointments
• Handle time entry, expense reports, and billing support in accordance with firm procedures
• Draft, revise, proofread, and format legal documents, correspondence, and presentations
• Prepare engagement letters, memoranda, reports, and other practice-related materials
• Maintain and organize electronic and physical client files in compliance with firm standards
• Coordinate document management, filing, and record retention
• Assist with preparation for client meetings, seminars, and presentations
• Serve as a primary administrative point of contact for clients and internal stakeholders
• Track deadlines, client deliverables, and project timelines
• Coordinate execution of documents, including obtaining approvals and signatures
• Maintain client contact information and matter databases
• Support client onboarding and conflict check processes
• Assist with preparation of employee benefit plan documents, amendments, and correspondence
• Provide administrative support related to ERISA, retirement plans, executive compensation, and health & welfare matters
• Manage and organize benefit plan files and related documentation
• Coordinate client communications and regulatory updates
• Support special projects and practice group initiatives

Qualifications

• Associate degree or equivalent experience preferred
• 3-5+ years of administrative experience, ideally within a law firm or professional services environment
• Experience supporting attorneys or senior-level executives required
• Exposure to Employee Benefits, ERISA, or retirement plan work is a strong plus
• Exceptional organizational and time-management skills
• Strong written and verbal communication abilities
• Advanced proficiency in Microsoft Office (Word, Outlook, Excel, PowerPoint)
• Ability to manage multiple priorities and meet deadlines with minimal supervision
• Strong proofreading and document formatting skills
• High level of professionalism, discretion, and confidentiality
• Team-oriented with the ability to collaborate with attorneys and staff
• Detail-oriented with strong problem-solving skills

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com .

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)

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