Office Administrator
Slalom, LLC

Who You'll Work With

At Slalom, personal connection meets global scale. Our vision is to enable a world in which everyone loves their work and life.We help organizations of all kinds redefine what's possible, give shape to the future-and get there.Slalom is seeking a top-notch Senior Specialist to join our Carolinas Market Operations Team. We are looking for an individual who exudes adaptability, foresight, creativity, and a passion for delivering exceptional customer service. This individual will have a demonstrated commitment to excellence, collaboration, attention-to-detail, creative problem solving, and big picture thinking. Our ideal candidate will be resourceful, tech savvy, and have outstanding relationship building and interpersonal communication skills.

Job Summary

A Sr Specialist delivers high quality work to meet broader team, project, or program objectives with minimal oversight and direction. They apply their foundational Operations knowledge and skills to contribute to innovative solutions.

In-Office Expectations

• This is a primarily in-person role, with the general expectation that you are onsite during core business hours 5 days per week.
• While some flexibility is permitted, this role requires someone who is proactive and responsive to onsite needs, and has the ability to arrive early, stay late, or adjust hours as required to support on-site office operations, vendor coordination, events, and other in-person logistics.
• Acts as a key onsite point of contact, ensuring a seamless and welcoming experience for employees, guests, and vendors.
• Demonstrates a high level of reliability and accountability in maintaining a consistent and visible presence in the office.

Key Responsibilities:

Slalom Brand & Culture Champion

• Serves as the face of the Slalom Carolinas team, culture champion, and primary point of contact for the Raleigh office.
• Responsible for greeting internal team members and external visitors, managing office and building access/badging, providing parking validation, handling all in-office mail and shipping.

Office Management & Administration

• Responsible for the organization and cleanliness of the office space including purchasing and restocking office supplies, kitchen supplies, snacks, beverages, etc.
• Liaison between Slalom and property management which includes submitting maintenance requests, disseminating building information, coordinating building conference room rentals, and provisioning building and parking access.
• Liaison between Slalom's Global Spaces Team, acting as the location point of contact for office vendors (ex. Cintas, Blue Tiger, Iron Mountain, etc.) - coordinating local deliveries, maintenance tickets, ordering, etc.
• Manage Slalom's apparel and gifting stock (if applicable), place Slalom gear orders and any custom orders for internal and external initiatives (as needed).
• Serve as one of the Market's "Purchasing Super Users" - utilizing company credit card for office and event-related purchases, reconciling all expenses monthly, updating budget trackers, submitting requisitions and invoices via Oracle.

Employee Experience, Events & Culture

• Support Carolinas market all hands meeting & events in the office, including but not limited to scheduling, room preparation, food/beverage orders, supplies, set up, and teardown.
• Ex.) State of the Market Meetings, Quarterlies, Employee Community events, Team Celebrations, Trainings, Client Meetings (on-site and off-site) Capability Team, and/or Regional Meetings
• Support and execution of Market Recognition and Awards program (ex. birthdays, anniversaries, milestones, life events, gifting, etc.) as outlined in Slalom's Guide to Life.
• Partner with our Employee Community Groups and programs to create impactful team events that promote engagement and our culture.
• Collaborate with Operations Lead to respond to office/ event support requests and maintain events calendar.

New Hire Onboarding

• Coordinate with Talent Acquisition, People Leaders, IT, and Welcome Program to support new hires first day experience.
• Support the Carolinas Team Ops Lead as the Raleigh On-boarding Location point of contact in any administrative needs pertaining to a new hire's first day.
• Prepare a new hire's welcome kit
• Organize and facilitate office tour on a new hire's first day

Internal Communications

• Support maintenance of Carolinas Market communication channels/tools. (e.g., Teams, SharePoint, Slack, etc.) (if applicable)
• Maintain updates to the Office 101 SharePoint page.

Carolinas Go-to-Market Events (i.e. Client, Industry, and Marketing Events)

• Support Operations Lead and Regional Marketing on client/ partner events happening in the Carolinas to manage logistics.
• Responsible for the logistics and day-of execution of externally facing events or large-scale Go-to-Market team events (ie: GTM offsites). Responsibilities include all set up/teardown, venue sourcing, contracting, food & beverage, swag, design and collateral, registration, A/V, etc.

Special Projects

• May be asked to support various special projects / events as needed for the Office or Market, Capabilities Teams, PBPs, Global Services, etc.

What You'll Bring

• Bachelor's degree or relevant experience required (2+ years of office management or similar).
• Excellent organizational and time management skills.
• Professional communicator with strong oral and written communication skills.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams, etc.) and Zoom.
• Have reliable transportation to/from office location as well as other event locations as needed.
• Ability to lift and move 25 pounds.

Competencies

• Can be productive in both an independent and team working environment.
• Exhibits an authentic, positive spirit and is approachable, hospitable, and enjoys interacting with people.
• Operates resourcefully and uses critical thinking skills. Can anticipate the next need without being prompted.
• Maintains accuracy and detail while accomplishing multiple tasks.
• Acts with a sense of urgency without sacrificing quality or professional composure.
• Sees no task as "too small" or "beneath" them.

About Us

Slalom is a fiercely human business and technology consulting company that leads with outcomes to bring more value, in all ways, always. From strategy through delivery, our agile teams across 52 offices in 12 countries collaborate with clients to bring powerful customer experiences, innovative ways of working, and new products and services to life. We are trusted by leaders across the Global 1000, many successful enterprise and mid-market companies, and 500+ public sector organizations to improve operations, drive growth, and create value. At Slalom, we believe that together, we can move faster, dream bigger, and build better tomorrows for all.

Compensation and Benefits

Slalom prides itself on helping team members thrive in their work and life. As a result, Slalom is proud to invest in benefits that includemeaningful time off and paid holidays, parental leave, 401(k) with a match, a range of choices for highly subsidized health, dental, & vision coverage, adoption and fertility assistance, and short/long-term disability. We also offer yearly $350 reimbursement account for any well-being-related expenses, as well as discounted home, auto, and pet insurance.

Slalom is committed to fair and equitable compensation practices. For this position, the targeted base salary range is $25-$30/hr. In addition, individuals may be eligible for an annual discretionary bonus. Actual compensation will depend upon an individual's skills, experience, qualifications, location, and other relevant factors. The salary pay range is subject to change and may be modified at any time.

EEO and Accommodations

Slalom is an equal opportunity employer and is committed to inclusion, diversity, and equity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veterans' status, or any other characteristic protected by federal, state, or local laws. Slalom will also consider qualified applications with criminal histories, consistent with legal requirements. Slalom welcomes and encourages applications from individuals with disabilities. Reasonable accommodations are available for candidates during all aspects of the selection process. Please advise the talent acquisition team if you require accommodations during the interview process.

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