Office Assistant/Receptionist
Cozen O'Connor

Job Description

Cozen O'Connor, ranked among the top 100 law firms in the country and named to Newsweek's list of America's Most Loved Workplaces, has an immediate opening for a service-oriented self-starter to join our administrative team on a full-time basis as an Office Assistant/Receptionist in West Palm Beach.
This is a highly visible in-office role and an excellent opportunity for candidates with exceptional interpersonal skills, attention to detail, and a commitment to high quality service standards to clients and colleagues.

Responsibilities

• Answer incoming calls, transfer and/or take messages
• Responsible for the operation of the reception area and hospitality services including greeting guests, reserving conference rooms and videoconference equipment/set up, reserving offices for visiting attorneys.
• Coordinating all logistics for deliveries including entering vendors into the security system, managing reservations with the loading dock and reserving freight elevators as needed
• Ordering of all catering requests for meetings on behalf of all departments
• Organizing events for the office (birthdays, happy hours, etc.) and working alongside the office manager.
• Assist attorneys and staff by proofreading documents, redacting documents, composing cover letters and basic correspondence, submitting vendor invoices and expense reports through Chrome River
• Coordinate incoming and outgoing mail services including FedEx shipments for attorneys and staff; research unidentified mail
• Communicate with building, e.g. safety protocol, requests for maintenance and work orders; follow up required to be sure tickets are completed
• Other administrative projects as assigned

Qualifications

• Minimum of 2 years of experience as an Office Assistant/Receptionist, preferably in a law firm or other professional services environment
• Strong organizational skills and commitment client service, teamwork, and continuous improvement
• Highly effective written and verbal communication skills
• Ability to work well with all levels of firm employees, clients, visitors and vendors
• Attention to detail in all interactions and work product
• Ability to handle large volume of requests daily
• Aptitude to learn all firm software applications
• Excellent reading comprehension and proofreading skills
• Able to work overtime as needed
• High school diploma required, college degree preferred

The salary range for this role is $50,000 - $60,000 and represents the Firm's good faith and reasonable estimate of the range of possible compensation at the time of posting. Actual compensation will be dependent upon a number of factors, including but not limited to, the candidate's relevant experience, qualifications and location.

About Us

Known for its commitment to action and tangible results, Cozen O'Connor has rapidly grown to become one of North America's fastest-growing law firms. Offering full-service expertise in litigation, business law, and government relations, the firm serves a diverse clientele, including global Fortune 500 companies, growing middle-market firms, startups, and high-profile individuals. Established in 1970, Cozen O'Connor has more than 1,000 attorneys who help clients manage risk and make better business decisions. The firm counsels clients on their most sophisticated legal matters in all areas of the law, including litigation, corporate, and regulatory law. Representing a broad array of leading global corporations and middle market companies, Cozen O'Connor services its clients' needs through 35 offices across two continents. The firm is consistently ranked among the top 100 law firms in America and has received recognition from prestigious legal and business organizations such as Chambers & Partners, The American Lawyer, The Legal 500, and Best Lawyers. Cozen O'Connor is dedicated to excellence and strives to achieve the right results for its clients, no matter how complex or critical the legal challenges may be.

Cozen O'Connor is committed to fostering greater inclusion in the legal profession. We understand the organizational effectiveness that comes from welcoming and valuing differences within the firm, and we know that assembling a team with a breadth of perspectives and experience is necessary to provide the highest quality legal service. We encourage candidates to apply and join us in this effort.

Cozen O'Connor actively welcomes applicants who have previously left the workforce and are looking to return to their careers. Gaps in experience are not penalized.
Cozen O'Connor is an Equal Opportunity Employer, including disabled and veterans.

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