Office Manager
Beacon Hill Staffing Group, LLC

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing.

Our client, a global leader managed data services and investment intelligence solutions, is seeking a Temporary Part Time Office Manager for their Bryant Park office. The role would begin as soon as they find the right person and would last for ~3 months with a string potential to extend through the end of the year. This is a hybrid opportunity requiring the candidate to be in office on Tuesday, Wednesday, and Thursday from 8am-5pm. The role will pay up to $25/hr.

Responsibilities:

• Oversee and manage daily office operations to ensure a clean, organized, and fully functional workplace
• Welcome and engage clients, candidates, and visitors providing a professional and polished first impression
• Ensure the office environment is consistently maintained to a high standard, aligned with company brand and client expectations
• Manage office supplies inventory and oversee ordering while maintaining cost awareness
• Build and manage relationships with vendors, service providers, and building management
• Assist with light budget tracking related to office operations, supplies, and vendor services
• Partner with internal teams (e.g., Events, IT, Facilities) to support office needs
• Coordinate and execute office events and team activities (e.g., holiday parties, team lunches)
• Support office-wide initiatives, including space organization and process improvements
• Answer and screen incoming calls to the main line and direct appropriately
• Maintain appearance and functionality of common areas
• Sort and distribute incoming mail and prepare outgoing mail
• Coordinate courier services and deliveries
• Assist with restocking kitchen and office supplies
• Ad hoc needs as requested

Qualifications:

• 2+ years of experience in office coordination or office management
• Experience within financial services a plus
• Strong verbal and written communication skills
• Proactive, resourceful, and able to take initiative in a fast-paced environment
• Ability to think critically and propose solutions to improve office operations and efficiency
• Proficiency in Microsoft Outlook, Word, Excel, PowerPoint, and Zoom
• Positive, professional presence representing company culture

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com .

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)

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