Operations Specialist- Scheduling and Cell Logistics
Volt

Build your future with Volt!

Volt is immediately hiring for Operations Specialist- Scheduling and Cell Logistics in Cambridge, MA

As an Operations Specialist- Scheduling and Cell Logistics you will:

• Manage the end-to-end purchasing process for all laboratory and office supplies.
• Shipping & Receiving: Serve as the primary point of contact for all incoming and outgoing shipments; verify contents against packing slips and distribute items to the appropriate lab or office areas.
• Collaborate with Finance to track "in-service" dates for capital equipment.
• Update and maintain the R&D asset management tool to ensure 100% accuracy of equipment records.
• Coordinate and schedule service calls, preventative maintenance, and emergency repairs with external vendors.
• Oversee onsite service technicians to ensure work is completed safely and documented correctly.
• Office Management: Maintain a professional and organized office environment, including inventory management of common areas.
• Guest Relations: Greet outside guests, candidates, and vendors, ensuring they follow onsite check-in and safety protocols.
• Catering: Coordinate and place catering orders for team meetings, lunch-and-learns, and special onsite events.
• Expense Management: Support the team with the preparation and submission of expense reports and credit card reconciliation ensuring compliance with company policy.
• Travel & Scheduling: Manage complex meeting schedules and assist R&D staff with travel arrangements (flights, hotels, and ground transportation).
• Provide general administrative support to R&D leadership as needed.

This is a full-time- contract opportunity.

The Ideal Candidate will have:

• Experience: 3+ years of experience in operations, office management, or as a lab coordinator. Experience in a biotech or R&D setting is highly preferred.
• Organization: Exceptional attention to detail, especially regarding financial tracking and inventory records.
• Software Skills: Proficiency in Microsoft Office 365 and experience with expense management software (e.g., Concur) and ERP/Asset Management systems.
• Communication: Ability to communicate professionally with everyone from scientific staff to external delivery drivers.
• Logistics: Familiarity with shipping carriers (FedEx, UPS, DHL) and handling sensitive or temperature-controlled R&D shipments.

PAY RANGE AND BENEFITS:

Pay Range*: $45 - $54.75 per hour

*Pay range offered to a successful candidate will be based on several factors, including the candidate's education, work experience, work location, specific job duties, certifications, etc.

Qualified candidates should APPLY NOW for immediate consideration! Please hit APPLY to provide the required information, and we will be back in touch as soon as possible.

Benefits: Volt offers benefits (based on eligibility) that include the following: health, dental, vision, term life, short term disability, AD&D, 401(k), Sick time, and other types of paid leaves (as required by law), Employee Assistance Program (EAP).

Volt is an Equal Opportunity Employer and prohibits any kind of unlawful discrimination and harassment. Volt is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment on the basis of race, color, religion or belief, national origin, citizenship, social or ethnic origin, sex, age, physical or mental disability, veteran status, marital status, domestic partner status, sexual orientation, or any other status protected by the statutes, rules, and regulations in the locations where it operates. If you are an individual with a disability and need a reasonable accommodation to assist with your job search or application for employment, please email hr_dept@volt.com or call (866) -898-0005. Please indicate the specifics of the assistance needed.

Volt does not discriminate against applicants based on citizenship status, immigration status, or national origin, in accordance with 8 U.S.C. § 1324b. The company will consider for employment qualified applicants with arrest and conviction records in a manner that complies with the San Francisco Fair Chance Ordinance, the Los Angeles Fair Chance Initiative for Hiring Ordinance, and other applicable laws.

By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from VOLT and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy at volt-information-sciences-privacy-policy.pdf

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