Program Coordinator
Vanderbilt

JOB DESCRIPTION

The Program Coordinator is part of the Institute of National Security at Vanderbilt University and is a key
contributor responsible for assisting the Senior Program Manager with the planning and execution of
programs and activities within the Institute's Educate and Advise pillars. The Program Coordinator will
provide coordination and administrative support across a range of student-facing and partner-engaged
initiatives. They will ensure professionalism, confidentiality, and adherence to university policies and the
Institute's standards in all interactions. They will foster a student-first environment that prioritizes access,
inclusion, and professional growth.

The Vanderbilt University Institute of National Security is an academic proving ground for future national
security leaders and a hub for innovation. The Institute offers the national security community access to top
student talent and fresh thinking from a university rooted in open debate, radical collaboration, and real world
impact. The Institute also provides a trusted space to convene leaders, experts, and students for
conversations about the pressing challenges facing our nation and the world.

Duties and Responsibilities

• Assist with planning, coordination and execution of programs and initiatives across the Educate and
  Advise pillars.
• Coordinate guest speakers, partner engagements, travel accommodations, and logistics for Institute
  programs and events.
• Maintain accurate and up-to-date records in the Institute's customer relationship management
  (CRM) and project management systems.
• Serve as a liaison between students, faculty and external partners supporting Educate and Advise
  activities. Track participation, outcomes and partner engagement.
• Foster a student-first environment that prioritizes access, inclusion, and professional growth. Support
  student onboarding, communications, and ongoing engagement throughout the academic year.
• Maintain organized records of partners, speakers and program activities across the Educate and
  Advise pillars.
• Manage calendars, communications and logistical coordination across Educate and Advise programs
  and initiatives.
• Ensure professionalism, confidentiality, and adherence to university policies and Institute standards
  in all interactions.
• Provide administrative and project support to the Senior Program Manager and Institute leadership
  as assigned.

Supervisory Relationships: This position does not have supervisory responsibilities. This position reports administratively and functionally to the Senior Program Manager of the Educate and Advise Pillar.

Qualifications

• A bachelor's degree in business administration, organizational leadership, communications, or a
  related field is required. Experience in program coordination, employer engagement, or relationship
  management is preferred.
• This is an entry level position; however, experience in program management is preferred.
• Strong written and oral communication skills - briefing materials, partner communications, and
  engagement activities - are required.
• Strong project coordination skills are required.
• Attention to detail to manage program logistics, including scheduling, travel, lodging, briefing
  materials is required.
• Previous experience with customer relationship management tools is preferred.

ABOUT US

At Vanderbilt University , our work - regardless of title or role - is in service to an important and noble mission in which every member of our community serves in advancing knowledge and transforming lives on a daily basis. Located in Nashville, Tennessee, on a 330+ acre campus and arboretum dating back to 1873, Vanderbilt is proud to have been named as one of "America's Best Large Employers" as well as a top employer in Tennessee and the Nashville metropolitan area by Forbes for several years running. We welcome those who are interested in learning and growing professionally with an employer that strives to create, foster and sustain opportunities as an employer of choice.

We understand you have a choice when choosing where to work and pursue a career. We understand you are unique and have a story. We want to hear it. We encourage you to apply today so that you might become a part of our story.

Vanderbilt University is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran, or any other characteristic protected by law.

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