Proposal Coordinator
Pape-Dawson Engineers

Job Description:

Overview:

This position supports the development of complex, multi-disciplinary proposals and statements of qualifications (SOQs). The Proposal Coordinator II collaborates closely with technical staff, marketing team members, and subconsultants to manage content, schedules, and deliverables for high-quality, compliant submissions. This role requires excellent organization, and time management skills, along with the ability to coordinate fast-paced proposal efforts independently.

Responsibilities:

• Facilitate the proposal process
  
• Coordinate the preparation, development, and layout of SOQs and proposal documents from kickoff through final delivery, ensuring compliance with submission requirements
  
• Format documents and ensure brand compliance and proposal consistency
  
• Ensure proposals meet compliance requirements and align with evaluation criteria
  
• Manage content development with input from marketing, technical staff, and leadership
  
• Manage proposal schedules, maintain pursuit checklists, and ensure timely submission of all components
  
• Facilitate proposal kickoff and milestone meetings to maintain progress and accountability
  
• Support QA/QC processes to ensure high-quality, error-free deliverables
  
• Maintain and update proposal databases, libraries, boilerplate material, and template
  
• Conduct research and gather information from internal teams to support proposal content
  
• Track and manage multiple deadlines simultaneously, prioritizing tasks based on project needs
  
• Contribute to identifying proposal process improvements and content updates
  

Qualifications:

• Bachelor's degree in English, Communications, Marketing, or related field preferred
  
• 4+ years of experience in a proposal coordination role, preferably in the AEC (Architecture, Engineering, and Construction) industry
  
• Proficiency in Adobe InDesign, Microsoft Word, PowerPoint, and Acrobat
  
• Strong writing, editing, and proofreading skills
  
• Excellent organizational skills and the ability to manage multiple concurrent deadlines
  
• Effective communicator with the ability to collaborate with technical and non-technical staff
  
• Dependable and flexible with a proactive, team-oriented approach
  
• Availability to work Monday - Friday, 8am - 5pm, with overtime as needed
  

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EEO Statement:

All qualified applicants for Pape-Dawson Engineers will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

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