Secretary III
Bering Straits Native Corporation

Abou t Bering Straits Professional Services

Bering Straits Professional Services (BSPS) is committed to world-class management of global logistics, training and procurement services for U.S. Government agencies. BSPS is certified by the . In February 2022, BSPS became an International Organization for Standardization (ISO) 9001 certified company. BSPS received the ISO 9001 quality standard certification through the Performance Review Institute (PRI).

About this position: Secretary III Location - Honolulu, HI

The Essential Duties and Responsibilities are intended to present a descriptive list of the range of duties performed for this position and are not intended to reflect all duties performed within the job. Other duties may be assigned. To perform this job successfully, an individual must be able to satisfactorily perform each essential duty. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the position.

Wage/Salary Range: $34.96 per hr.

Applicants will be notified via phone or email within ten (10) business days of submittal.

Essential Duties & Responsibilities

Administrative & Coordination Support

• Assist with Coordination and scheduling of kick off meetings associated with service work and subcontract activities in support of the Service Order Manager
• Assist with Preparation and distribution of schedules and updates to stakeholders
• Facilitate submission of required vendor and subcontractor deliverables, including but not limited to:
• Visitor requests
• Vehicle requests
• Project schedules
• Meeting agendas
• Contract closeout documentation
• Conduct market research as requested
• Develop, document, and distribute meeting agendas and minutes
• Assist with Maintaining vendor and subcontractor databases and documentation

Clerical & Office Support

• Handle incoming calls, visitors, and general inquiries, directing them as appropriate
• Compose, format, and distribute correspondence, reports, spreadsheets, and presentations
• Maintain calendars, schedules, and appointments
• Process incoming and outgoing mail and communications
• Maintain department files, records, and documentation systems
• Monitor and replenish office supplies; assist with inventory management
• Perform general office maintenance, including workspace organization

Operational Support

• Input, track, and extract data from company and customer databases
• Prepare reports to support operational and contractual requirements
• Track administrative processes, communications, and performance metrics
• Support all departments and management personnel as needed
• Operate Government or company vehicles/equipment, if required
• Ensure compliance with safety policies and standard operating procedures

Professional Expectations

• Always maintain a professional appearance and demeanor
• Work collaboratively with employees, customers, and stakeholders
• Demonstrate strong organizational, multitasking, and problem-solving skills
• Work independently and meet established deadlines
• Communicate effectively and keep management informed of issues or developments

Required (Minimum Necessary) Qualifications

• Associate degree in Business Administration, Accounting, Finance, or a related field (or equivalent experience)
• Minimum of two (2) years of relevant experience in administrative support, accounting, project coordination, or government contract support
• Alternatively:
• High school diploma or GED with five (5) years of administrative/secretarial experience, or
• Three (3) years of experience with an associate's degree or higher
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Typing speed of at least 45 words per minute
• Excellent written, verbal, and interpersonal communication skills
• High degree of confidentiality and professionalism
• Ability to work independently, including in remote environments
• Valid driver's license
• Ability to pass pre-employment background check and drug screening
• Ability to obtain and maintain a Top Secret/SCI security clearance
• Ability to obtain and maintain the Facility Management course
• Must be a U.S. Citizen

Knowledge, Skills, Abilities, and Other Characteristics

• Understanding of organizational workflows and administrative processes
• Knowledge of office technologies and Microsoft 365 tools
• Familiarity with customer service principles and best practices
• Awareness of data privacy and confidentiality standards
• Strong communication skills (written and verbal)
• Effective time management and prioritization abilities
• Problem-solving and critical thinking capabilities
• Ability to collaborate and build professional relationships
• Strong attention to detail and accuracy

Preferred

• None

Supervisory Responsibilities

• This position will not have supervisory responsibilities.

DOT Covered/Safety-Sensitive Role Requirements

• This position is not subject to federal requirements regarding Department of Transportation "safety-sensitive" functions.

Necessary Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this role. Employees must always maintain a constant state of mental alertness. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

The employee is regularly required to hear, talk, sit and use a keyboard and phone. The employee may be occasionally required to reach and lift, handle, or move objects weighing up to 40 pounds.

Work Environment

The work environmental characteristics described here are representative of those that must be borne by an employee to successfully perform the essential functions of the role. Employees must always maintain a constant state of situational awareness. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Work is mostly performed from a sedentary posture.

Additional Qualifying Factors

As a condition of employment, you will be required to pass a pre-employment drug screening and have acceptable background check results. If applicable to the contract, you must also obtain and maintain the appropriate clearance levels required and must also be able to obtain access to military installations.

Shareholder Preference

BSNC gives hiring, promotion, training, and retention preference to BSNC shareholders, shareholder descendants and shareholder spouses who meet the minimum qualifications for the job.

Bering Straits Native Corporation is an equal opportunity employer. All applicants will receive consideration for employment without regard to any status protected by state or federal law, or any other basis prohibited by law.

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