Secretary III (Marketing)
Volt

Volt is immediately hiring Executive Assistant (Marketing) / Secretary III in Burbank, CA.

As a Executive Assistant (Marketing) / Secretary III, you will:

• Manages schedule, calendar and meetings for the SVP, Digital Marketing and VP, Digital Marketing and their respective departments as needed (approximately 80 people total)
• Travel: Arrange executive air travel, lodging, ground transportation, remote offices/access, and other travel logistics.
• Manages Travel and Expense reports (including understanding of company expense policies) and reconciles credit card account as needed
• Maintains standards of strict confidentiality with respect to all matters and documents.
• Promotes teamwork both internally and externally and works exceptionally well with executives, staff, and external associates, visitors at all levels
• Assists with departmental tasks, including conference room requests, team events, employee recognition efforts, offsites
• Ability to handle teleconferencing and large meetings setup over video remotely
• Maintains files, coordinates pickup and delivery of materials as requested including scheduling courier and overnight services
• Occasionally creates presentations using Keynote, Google Docs or MS Office Suite
• Drafts correspondence for department initiatives on behalf of SVP, Digital Marketing and VP, Digital Marketing
• Complete other administrative duties and departmental projects as assigned
• Stakeholder Management & Communication
• Meeting Coordination and Reporting: book conference rooms, issue meeting requests through Outlook, coordinate agenda and other handouts, print items for meetings, send emails, take meeting notes, and follow up with attendees
• Interacts with senior executives and their offices, as needed, across Company and other external companies
• Partners and works extensively with internal departments and external vendors to provide and/or receive necessary information, materials, approvals, updates, etc

This is a 6+ month Full-time contract opportunity.

Schedule: First Shift Monday through Friday.

The ideal candidate will have:

• 3 years' experience on a high-volume senior executive's desk

• Excellent computer proficiency - Mac & Windows: Microsoft Word, Excel, PowerPoint
• Excellent and professional phone skills
• Demonstrated ability to prioritize, meet deadlines, make decisions and change course of action quickly
• Extremely comfortable working in fast-paced environments
• Detail oriented with the ability to maintain professionalism under pressure
• Ability to anticipate needs, be proactive, resourceful and flexible
• Ability to simultaneously handle individual tasks while maintaining perspective on the bigger picture
• Strong people skills, including the ability to work effectively with other executives, assistants, and staff at all levels
• Exceptional organizational and follow-thru skills with the ability to work on many projects simultaneously
• Effective communicator, both verbally and written
• Proactive in thinking of ways to improve productivity and efficiency
• Ability to be flexible with work schedule. Some overtime is required.

Preferred Qualifications:

• SAP experience.
• Entertainment or marketing experience.
• Previous Executive support / Secretary experience in a digital environment.
• Experience working with international territories and time zones preferred.

Required Education:

• Bach Degree -Comm, English, Bus Admin or Equivalent experience.

Pay Rate: $ 30.00 to $ 35.00 per hour.

*Pay range offered to a successful candidate will be based on several factors, including the candidate's education, work experience, work location, specific job duties, certifications, etc.

Qualified candidates should APPLY NOW for immediate consideration! Please hit APPLY to provide the required information, and we will be back in touch as soon as possible.

Benefits: Volt offers benefits (based on eligibility) that include the following: health, dental, vision, term life, short term disability, AD&D, 401(k), Sick time, and other types of paid leaves (as required by law), Employee Assistance Program (EAP).

Volt is an Equal Opportunity Employer and prohibits any kind of unlawful discrimination and harassment. Volt is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment on the basis of race, color, religion or belief, national origin, citizenship, social or ethnic origin, sex, age, physical or mental disability, veteran status, marital status, domestic partner status, sexual orientation, or any other status protected by the statutes, rules, and regulations in the locations where it operates. If you are an individual with a disability and need a reasonable accommodation to assist with your job search or application for employment, please email hr_dept@volt.com or call (866) -898-0005. Please indicate the specifics of the assistance needed.

Volt does not discriminate against applicants based on citizenship status, immigration status, or national origin, in accordance with 8 U.S.C. § 1324b. The company will consider for employment qualified applicants with arrest and conviction records in a manner that complies with the San Francisco Fair Chance Ordinance, the Los Angeles Fair Chance Initiative for Hiring Ordinance, and other applicable laws.

By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from VOLT and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy at volt-information-sciences-privacy-policy.pdf

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