Senior Accounting Mgr I
Volunteers of America Texas

Description

Job Summary: The Senior Accounting Manager is responsible for all accounting and business operations transactions as assigned within the organization. The Senior Accounting Manager helps to ensure timely and accurate monthly and annual close processes by completing all assigned general ledger account reconciliations. These duties are performed to the highest possible standards of excellence and compliance with accounting and financial management standards as well as internal policies and procedures.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

• Performs professional accounting work involving compilation, consolidation, analysis of financial data, and preparation of monthly /yearly financial statements for Programs.
• Assists Accounting and Business Operations team with monthly and annual close processes, including preparation of General Ledger Journal Entries, review AP, and review and record AR.
• Ensures that assigned general ledger accounts are complete, materially accurate and properly presented in the financial statements; Ensure that all transactions underlying the accounting records are valid and represent the legitimate assets, liabilities, revenue, and expenses of VOA Texas.
• Prepares and maintains appropriate source documentation supporting account reconciliations, journal entries and analyses for assigned general ledger accounts.
• Assists in the preparation of monthly financial statements for assigned programs and related entities including variance analysis.
• Assists Program Managers with preparation of budgets and forecasts.
• Assists in grant accounting process, reporting, and financial compliance including preparing budgets for Application of State & Federal Grants, Contracts, Foundation, and other nonprofit funding.
• Serves as a partner to program managers with financial statement questions, including conducting necessary research into A/P, A/R, and payroll issues raised by managers; addresses and resolves these issues and questions.
• Provides account analysis and supporting documentation to external auditors and regulators, as requested, under the direction of departmental leadership.
• Promotes an organizational culture that fosters passion for the mission, cooperation, open and frequent communication, teamwork, and is in alignment with the organizational vision.
• Checks State Comptroller's website daily for updates.
• Updates cash projection spreadsheet with pertinent IDD information.
• Creates AR Invoices from TMHP Download, Deaf Blind Payments, VOTS, HCS-Txhml, other IDD related systems, Educare-Rescare, M&Y, Visual Compassion, and Group Homes rent payments.
• Creates IDD A/P and Revenue Accruals for month end close.
• Reviews invoices for DFW and Houston IDD weekly.
• Clears billing received from State for HCS/TXHML and Deaf Blind in PHS System.
• Leads bi-weekly IDD billing Team.
• Updating IDD Provider Information, Department codes, and Expense Codes in PHS as needed.
• Updates RSS/SL, Day Hab, Foster Care/Host Home, and Nurse (NUR-CM) spreadsheets for field tracking purposes.
• Completes HCS-Txhml and Deaf Blind cost reports and accountability reports through Fairbanks.
• Works with DFW-IDD directors to evaluate and calculate annual Room and Board (R&B) agreements.
• Assists Houston-IDD director to validate VOTS and other AR balances.
• Provides reports as needed to Houston-IDD director to endure timely AR collection of Private Pay providers.
• Follows all Volunteers of America Texas Policies and Procedures, Personnel Policies, Standard Operating Procedures, and management directives.
• Promotes an organizational culture that fosters passion for the mission, cooperation, open and frequent communication, teamwork, and is in alignment with the organizational vision.
• Attend all required meetings and trainings.
• Performs other duties and special assignments as directed.

SUPERVISORY RESPONSIBILITIES
This position requires supervision of subordinates that supports, motivates, and empowers the members of his/her team. Ensures that all departmental human resources responsibilities are met including hiring, firing, staff training, career development, succession planning, equal employment opportunity, health and safety issues, evaluations and performance management for all staff operating each of the distinct programs. This includes planning, assigning, and directing work; appraising performance, rewarding, and disciplining employees; addressing complaints, and resolving problems.

WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally exposed to outside-weather conditions. The noise level in the work environment is usually moderate.

OTHER

• Time commitment:
  • 40+ hours per week
  • Must be willing to work some evenings and weekends (flexible work scheduling to meet needs of organization/clients)
  • Some travel may be required
• Criminal and educational background check
• Must use personal (non-agency) vehicle for transportation
• If driving frequently for VOA-TX business:
  • MVR background check (good driving record)
  • Valid Texas driver's license
  • Proof of Insurance

Qualifications

QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily and must successfully complete any required training and acquire any required certifications within prescribed timeframes. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Thorough knowledge of generally accepted accounting principles; experienced in preparation of financial statements and budgeting.

COMPETENCIES (SKILLS/KNOWLEDGE/ABILITIES

• Skill in the use of office equipment, personal computer and software applications (e.g. Microsoft, Word, Excel, Access, PowerPoint, Ten-key by touch, etc.)
• Microsoft SL (SOLOMON) a plus.
• Strong organizational skills and the ability to maintain detailed records
• Good oral and written communication and interpersonal skills a must.
• Able to respect and maintain confidentiality at all times.
• Ability to work effectively under stressful conditions
• Ability to work independently with little supervision
• Highly effective leadership demonstrates a fundamental respect for the dignity of others and is a proven team builder. Inclined to coach and teach in order to improve knowledge and ability of others but holds people accountable for results.
• Capable of creating or seizing opportunities to improve service effectiveness and client outcomes and build strategic partnerships within the organization.
• Understands and values quality improvement; applies managerial and technical skills to measure and improve efficiency and effectiveness and ensure compliance with all regulatory and contractual obligations.
• Experience working with Senior Level executives in a corporate environment
• Able to successfully implement strategy; effectively address overlapping projects and deadline.
• Adaptable and reliable in face of conflict, crisis, or changing priorities
• Business "literate," understands financial reports, applies data to assess business effectiveness and efficiency and acts in a fiscally responsible manner
• Politically astute and tactful; attentive to the perspectives and competing interests of various internal and external stakeholders
• Displays passion and optimism; inspires respect and trust, and treats people with respect
• Proven ability to manage by strategic plan direction, utilizing goals and objectives to maximize productivity and effectiveness of the organization.
• Understands and implements financial management systems and controls, including business management metrics and reports.
• Demonstrates high degree of integrity and ethical standards
• Upholds organizational values

Language Skills

• Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
• Ability to write reports, business correspondence, and procedure manuals.
• Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

Mathematical Skills

• Ability to work with mathematical concepts such as probability and statistical inference
• Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations

Problem Solving

• Ability to define problems, collect data, establish facts, and draw valid conclusions
• Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables

EDUCATION and/or EXPERIENCE:
Bachelor's degree in accounting (or business field) plus three to five years of general ledger, accounts payable, payroll and reconciliations. Not-for-profit accounting experience preferred; knowledge of GAAP is preferred. Grant Accounting experience preferred.

CERTIFICATES, LICENSES, REGISTRATIONS
Valid Texas Drivers' License, clear MVR and ability to be insured.

PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to sit. The employee is occasionally required to stand; walk; use hands to finger, handle, or feel; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

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