Senior Associate, Fleet
HITT Contracting Inc.

Every day, our team members do amazing things in pursuit of our shared purpose to build trust with our clients, partners, subcontractors, and teammates. No matter your background, education, or career path, if you share our vision to create extraordinary experiences, you belong at HITT.

Senior Associate, Fleet

Job Description:

We are seeking an experienced, detail-oriented, and self-motivated Fleet Associate to support and manage our fleet operations and construction equipment across Arizona and New Mexico. This role is responsible for the day-to-day oversight and lifecycle management of company-owned vehicles and construction equipment, including trucks, trailers, and self-performance tools.

The Fleet Associate will play a critical role in ensuring fleet and equipment reliability, safety, compliance, and cost efficiency. This includes coordinating maintenance and repairs, maintaining accurate records in fleet and tool management systems, supporting drivers and field teams, and partnering with vendors. The ideal candidate brings strong organizational skills, working knowledge of vehicle systems and construction equipment, and the ability to proactively manage competing priorities in a fast-paced environment. This position reports directly to the Fleet Manager.

RESPONSIBILITIES

FLEET OPERATIONS & SUPPORT

• Manage preventative maintenance programs for AZ and NM fleet assets, ensuring adherence to manufacturer guidelines, company standards, and regulatory requirements.
• Coordinate and schedule all vehicle and equipment maintenance, inspections, repairs, and recalls; minimize downtime through proactive planning and communication.
• Serve as the primary point of contact for AZ and NM drivers and field teams regarding fleet-related needs, including troubleshooting issues and providing timely support.
• Assist with Fleetio software and provide user guidance to AZ and NM vehicle drivers.
• Provide training and ongoing support to drivers on fleet processes, software usage, and company policies.
• Manage assignment and tracking of loaner vehicles and equipment to ensure continuity of operations during repairs or maintenance events.
• Oversee the utilization, tracking, and condition of specialized equipment and vehicles, including dump trucks, fuel trucks, forklifts, trailers, and welding equipment.
• Maintain accurate equipment records in ToolWatch, ensuring proper allocation, usage tracking, and job cost recovery through rental or internal chargebacks.
• Partner with external vendors and service providers to obtain quotes, schedule services, and ensure quality and cost-effective repairs.
• Monitor fleet performance metrics, identify trends, and recommend improvements to optimize efficiency, reduce costs, and extend asset lifespan.
• Ensure compliance with all applicable safety standards, DOT regulations, and company policies across AZ and NM operations.
• Assist with vehicle onboarding and offboarding processes, including inspections, documentation, and coordination of titles, registrations, and disposals.

• Work both independently and collaboratively with team members and external vendors.
• Deliver excellent customer service to team members and clients.
• Normal work hours are Monday through Friday, 8:00 a.m. to 5:00 p.m. Position requires availability outside normal business hours, including evenings, weekends, and on-call rotations, to support emergencies and critical projects.

• Demonstrates a sense of urgency in completing tasks
• Inspires others to value attention to detail and elevates HITT quality standards
• Evaluates the quality of work on all team deliverables
• Evaluates multiple perspectives and considers outcomes before acting

• Demonstrates humility in their words and actions
• Provides feedback to manager and above (i.e., managing up)
• Takes initiative to seek areas for personal improvement and is coachable and receptive to feedback
• Adjusts team member responsibilities/roles to maximize results and position the team (and the individuals) for success
• Sets the example for managing with empathy and encourages empathy in team interactions
• Works well with differing points of view and personality types
• Advocates for their team members and uses their influence to help others be successful

• Fosters growth opportunities for their team/department
• Maintains a "student of the business" approach throughout their career
• Exemplifies courageous leadership by taking ownership and advocating for new ideas and approaches
• Challenges the status quo and has the courage to bring meaningful change to the organization
• Identifies needs and opportunities for new tools and technologies
• Takes responsibility for their own actions and their business unit's actions (good or bad)
• Conducts gap analysis and identifies root causes to prevent future problems
• Shares lessons learned across teams
• Perseveres despite challenges and inspires others to do the same

• Advances and improvements in the key behaviors and standards that are critical to delivering the HITT experience
• Establish strong bonds beyond projects and work that become business partnerships

• Creates opportunities for internal networking and connections between key team members to strengthen the internal sales network
• Ensure direct reports maintain healthy boundaries with team members, partners, and clients
• Acts as a trusted advisor to the client, especially during difficult projects
• Advises clients on successful metrics to advance their business

• Identifies ways for the team to contribute to HITT's community outreach efforts and leads participation
• Recognizes the environmental impacts of team and/or business units and identifies strategies to reduce or improve outcomes
• Respects others regardless of level and background and establishes expectations for the team or business unit
• Fosters an equitable & inclusive culture for the business unit
• Ensures team or business unit upholds ethical standards in all professional interactions
• Shows courage to make decisions for the team that may not be popular or profitable but deliver long-term value

• Prioritizes elevated issues and diffuses the situation in a timely manner
• Tailors communications based on the needs of the stakeholder
• Has foresight on potential risk issues and proactively communicates to mitigate
• Gives appropriate time and attention to all meetings and demonstrates active listening
• Uses persuasion as a tool to influence and inspire team/business unit

• Takes the time to show other opportunities to grow their passions
• Embodies the mantra that "good enough is never enough" and challenges the business unit to uphold that value
• Encourages team members to streamline and simplify
• Gives team members autonomy to embrace their entrepreneurial spirit
• Personifies the HITT Way as a brand ambassador
• Drives employee engagement through their example

• Bachelor's degree in Business Administration, Fleet Management, or a related field (or equivalent work experience).
• Minimum 4 years of experience in fleet and equipment management, preferably within the construction industry.
• Valid driver's license and clean Motor Vehicle Record.
• Ability to travel between AZ and NM
• Possesses a strong understanding of vehicle systems, maintenance practices, and regulatory compliance.
• Excellent communication and interpersonal skills, with the ability to build relationships across all levels of the organization.
• Proficient in Microsoft Office Suite and Fleetio or other fleet management software applications.
• Strong analytical skills and data-driven decision-making capabilities.
• Proven ability to manage multiple projects simultaneously in a fast-paced environment.
• Bilingual English/Spanish preferred.