Subcontracts Specialist - Senior
Wood PLC

JOB DESCRIPTION

Remarkable people, trusted by clients to design and advance the world.

Wood is seeking an experienced Senior Subcontracts Specialist to join our Process & Chemicals business. This opportunity is Hybrid.

#LI-Onsite

The Role

Wood is currently seeking an experienced Senior Subcontracts Specialist to join our team in Houston. This position will be responsible for the execution of specific aspects of subcontracts execution and / or quantity surveying. Responsible for the supervision and guidance of directly reporting subcontract specialists/associates. They will also be responsible for the execution of project subcontract operations and co-ordination of interface activities with other project team members in accordance with applicable company and project requirements, systems, procedures, budgets and schedules. Where applicable, and suitably trained and qualified, execute quantity surveying duties in accordance with applicable practices and procedures.

Our Clients and Projects

Designing the future. Transforming the world.

Wood's Process & Chemicals business is a leading player in key market sectors including traditional refining, petrochemicals, specialty chemicals, advanced materials, hydrogen production and CCUS. We offer a comprehensive range of engineering and project management services and are market-leading integrators of refinery and petrochemicals facilities, driving innovation in sustainable fuels and advanced materials for the energy transition.

What we can offer

• Meaningful and interesting projects delivered to leaders of industry across our Process & Chemicals sector.
• Flexible working arrangements that balance client, team and individual needs.
• Commitment to Diversity and Inclusion; we are an organization actively committed to diversity and inclusion across our business with employee networks committed to giving all employees a voice.
• Competitive salary with regular salary reviews to ensure we are rewarding at the right level in line with the market.
• Flexible benefits package that can be adapted to suit your lifestyle.
• Commitment to continued professional development; development plans that are tailored to your individual needs and interests.
• Global connections: join experts around the world who are at the leading edge of our industry, shaping the standards of our professional.

What makes you remarkable?

At Wood, we are committed to equal opportunities and welcome all talented individuals to consider joining our team. So even if you don't match every statement below but feel you have some of the experience, knowledge or skills needed for this role, we encourage you to apply. It will take all of us working together to deliver solutions to the world's most critical challenges.

RESPONSIBILITIES

Typical responsibilities:

• Operate in accordance with appropriate and current corporate execution procedures and Project Specific Procedures,
• Ensure all subcontracts activities are carried out in accordance with the project execution plan/schedule and/or contracting strategy, within approved budgets and in line with project processes and procedures.
• Provides guidance, direction and support to the reporting personnel in delivery of their specific responsibilities.
• Carry out the prequalification activities co-ordinating the input from other disciplines as appropriate and prepare qualification report and list of tenderers form for approval.
• Lead the preparation of contract enquiry documentation, including where applicable the expediting of scopes of work, terms and conditions of contract, enquiry documentation and the like.
• Manage and review, involving other stakeholders as required, the tender information received in response to enquiries. Participate in and/or direct pre-tender and/or tender evaluation meetings and prepare notes of meeting when required.
• Prepare contract documents and arrange execution of same in line with DOA.
• Undertake / monitor the administration of contracts (i.e. processing of payment certificates, price variation summaries etc.) and ensure the satisfactory operation of procedures.
• Ensure that assigned field staff are familiar with the project organisation, project schedule, work scope
• and the allocated subcontracts; including their conditions, forms of tender, bills of quantities, pricing
• schedules and associated general requirements and ensure their effective liaison with all other site
• disciplines
• Ensure that the assigned staff monitor any changes to the value of the work in each allocated construction contract arising from drawing revisions, Field Instruction's, Field Variation Order's or other causes.
• Ensure that subcontractors receive all necessary access, materials, documents and information including site safety, labour and discipline regulations to enable them to meet their contractual obligations and maintain comprehensive records of shortfalls of supply of any such deliverables.
• Use all resources and remedies under the subcontract in order to ensure that subcontractors meet their contractual obligations.
• Monitor and, in collaboration with other appropriate site disciplines, ensure that the performance of each assigned subcontractor is recorded together with explanations for any deviations from the performance anticipated from the contractor's tender.
• Coordinate all commercial and contractual activities concerning construction and services contracts, including issue of variations, maintaining register of claims, ensuring interim and final acceptance certificates are issued, performance record keeping, close-out activities and the return of all relevant records to home office for archiving.
• Carrying out quantity surveying duties when required and qualified to do so
• Always promote safe working practices and demonstrate safety leadership
• Understand and live Woods vision, values and behaviours.
• Understand and work to the Wood Financial Management Framework as it relates to subcontracts
• Assist in identifying and applying performance management and development plans for direct reports
• Records all internal and external in year savings.
• Regularly reports progress of all activities for which they are responsible. Ensures direct reports regularly update reports/systems with required information to allow accurate reporting and escalates any critical issues and risks to project management.
• Execution of post award subcontract activities during construction phase in the field including home office liaison and interface with the client's organization, where applicable. Field administration of all construction and services contracts in accordance with applicable corporate and project requirements, systems, procedures, budgets and schedules.
• Applicants must be authorized to work lawfully in the US without sponsorship from Wood, now or in the future.

QUALIFICATIONS

Expected:

• Educated to Degree or Equivalent, or Vocational equivalent qualification; RICS qualified or industry equivalent.
• Minimum of 7 years applicable Oil and Gas or Heavy Industrial sectors of Construction Industry, or similar.
• Detailed knowledge of Subcontractors, commercial evaluations, negotiations and terms and conditions of contract.
• Good knowledge of commercial position imposed by Head Contracts
• Good knowledge of Industry forms of Subcontract
• Computer systems
• Supply Chain Principles and techniques Personal attributes:
• Excellent communication skills, written, oral and presentation
• High degree of initiative
• Maintains a strong network both within and outside of supply chain department
• Positively maintains relationships with subcontractors, clients and other disciplines
• Planning and organisational skills
• Enthusiastic proactive attitude
• Analytical, with strong problem-solving skills

Ability to:

• Work as part of project execution team
• Identify efficiency, process and tool improvement opportunities and successful drive through change

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