Administrative Assistant
Cozen O'Connor

Job Description

The ideal candidate is an enthusiastic self-starter, who is able to perform extensive multi-tasking under numerous time constraints with exceptional attention to detail; someone who takes initiative; thinks strategically and independently; and is confident to interact with all levels of the firm. The position requires excellent communication, organizational and computer skills.
This is an in-office position in the Harrisburg, PA office.

Responsibilities

• Answer incoming calls, transfer and/or take messages
• Responsible for hospitality services including greeting guests, reserving offices
• Serve as a point of contact for internal/external inquiries and direct them appropriately
• Monitor and respond to emails as needed and appropriate
• Assist with closing files per department protocol upon file conclusion
• Organize and maintain both physical and digital filing systems for easy retrieval
• Maintain, input, and update contacts in the firm's client database
• Track, compile, organize, and submit expense reimbursements and vendor invoices into the firm's finance database (Chrome River)
• Maintain calendars, schedule appointments, and coordinate all details for client/guest meetings, including breakfasts, lunches, and dinners
• Assist in obtaining and reserving conference rooms for depositions and meetings, including confirming videoconferencing needs and attendee numbers
• Organize office events such as celebration lunches, including ordering food and confirming dates/attendees
• Tracking and ordering standard office and kitchen supplies
• Coordinate incoming and outgoing mail services including FedEx shipments for attorneys and staff; research unidentified mail
• Assist with duplicating requests and creating labels, binders as needed
• Communicate with building re: requests for maintenance and work orders; follow up required to be sure tickets are completed.
• Assist with entering attorneys and lobbyists time
• Assist attorneys and staff by proofreading documents, redacting documents, composing cover letters and basic correspondence.
• Other administrative projects as assigned

Qualifications

• Office/Clerical Administrative experience is required
• Experience with data management using Chrome River and iManage with advanced level experience in Word and Outlook
• Ability to draft, proofread and edit correspondence, memoranda, e-mails with minimal supervision
• Excellent communication skills
• Ability to work autonomously or in a team environment
• Work well under pressure and strict deadlines

The salary range for this role is $50,000 - $65,000 and represents the Firm's good faith and reasonable estimate of the range of possible compensation at the time of posting. Actual compensation will be dependent upon a number of factors, including but not limited to, the candidate's relevant experience, qualifications and location.

About Us

Known for its commitment to action and tangible results, Cozen O'Connor has rapidly grown to become one of North America's fastest-growing law firms. Offering full-service expertise in litigation, business law, and government relations, the firm serves a diverse clientele, including global Fortune 500 companies, growing middle-market firms, startups, and high-profile individuals. Established in 1970, Cozen O'Connor has more than 1,000 attorneys who help clients manage risk and make better business decisions. The firm counsels clients on their most sophisticated legal matters in all areas of the law, including litigation, corporate, and regulatory law. Representing a broad array of leading global corporations and middle market companies, Cozen O'Connor services its clients' needs through 35 offices across two continents. The firm is consistently ranked among the top 100 law firms in America and has received recognition from prestigious legal and business organizations such as Chambers & Partners, The American Lawyer, The Legal 500, and Best Lawyers. Cozen O'Connor is dedicated to excellence and strives to achieve the right results for its clients, no matter how complex or critical the legal challenges may be.

Cozen O'Connor is committed to fostering greater inclusion in the legal profession. We understand the organizational effectiveness that comes from welcoming and valuing differences within the firm, and we know that assembling a team with a breadth of perspectives and experience is necessary to provide the highest quality legal service. We encourage candidates to apply and join us in this effort.

Cozen O'Connor actively welcomes applicants who have previously left the workforce and are looking to return to their careers. Gaps in experience are not penalized.
Cozen O'Connor is an Equal Opportunity Employer, including disabled and veterans.

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