Administrative Assistant (Athletics)
Vanderbilt

JOB DESCRIPTION

Position Summary:

This position will provide a wide range of administrative support to assigned Senior Administrators within the university's Athletics Department, which includes high-level and confidential information requiring both discretion and sound judgement. It is highly customer service oriented, with duties specifically related to assuring the efficiency and effectiveness of activities within the assigned units.

About the Work Unit:

Vanderbilt University's Athletics Department prepares student-athletes to become leaders and champions in life by placing the highest values on integrity, character, sportsmanship and victory. Vanderbilt is a charter member of the Southeastern Conference and is the conference's only private school. The university fields 17 varsity teams (6 men's teams and 11 women's teams), 15 of which compete in the Southeastern Conference.

Key Functions and Expected Performance:

Provide administrative support to assigned Senior Administrators and their areas of oversight

Handle all purchasing and travel requests as needed

Prepare expense reimbursement reports for assigned individuals

Schedules appointments and multi-attendee meetings as requested

Anticipate/forecast schedule conflicts

Prioritize and rearrange meetings as necessary

Operate with a high level of professionalism in all interaction

Coordinate meetings as requested

Assist in the execution of meetings, including agenda and minutes as needed

Oversee office management

Interacts with coaches, staff, administrators, students, and visitors in a professional, welcoming manner

Handle all office supply orders

Coordinate all mail services, both outgoing and incoming

Answer phone line; take detailed messages and communicate with staff as needed

Oversee and/or manage multiple projects, anticipate and track critical dates and events and follow-up with appropriate parties to ensure the completion of key deliverables are met

Assist with and manage logistics associated with various special events as requested

Ensures completion of key deliverables on assigned projects

Maintain confidentiality at all times

Comply with all NCAA and SEC rules and regulations

Other duties as assigned

Education and Certifications:

• Bachelors degree preferred; High School diploma is necessary.
  

Experience and Skills:

• Prior administrative assistant experience is preferred.
  
• Organized, detail oriented and the ability to work in a fast-paced environment with minimal supervision is necessary.
  
• Knowledge of NCAA and SEC rules and regulations is preferred.
  

ABOUT US

At Vanderbilt University , our work - regardless of title or role - is in service to an important and noble mission in which every member of our community serves in advancing knowledge and transforming lives on a daily basis. Located in Nashville, Tennessee, on a 330+ acre campus and arboretum dating back to 1873, Vanderbilt is proud to have been named as one of "America's Best Large Employers" as well as a top employer in Tennessee and the Nashville metropolitan area by Forbes for several years running. We welcome those who are interested in learning and growing professionally with an employer that strives to create, foster and sustain opportunities as an employer of choice.

We understand you have a choice when choosing where to work and pursue a career. We understand you are unique and have a story. We want to hear it. We encourage you to apply today so that you might become a part of our story.

Vanderbilt University is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran, or any other characteristic protected by law.

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