Executive Assistant
Ultimate Staffing Services

Executive Assistant
Location: Boston, MA & Stoneham, MA
Schedule: Monday-Friday | 8:00 AM-4:30 PM
Salary: $80,000-$90,000 per year

Position Overview
Seeking highly experienced Executive Assistant to provide direct administrative and operational support to growing commercial, residential, and industrial property management company. This role requires exceptional professionalism, discretion, organizational skills, and the ability to manage competing priorities in a fast-paced environment.
The ideal candidate has 7+ years of executive-level administrative experience, strong communication skills, and is comfortable commuting between our Boston and Stoneham offices as needed.

Key Responsibilities

Provide high-level administrative support to the Owner, including calendar management, scheduling, and meeting coordination
Manage email correspondence, draft professional communications, and serve as a liaison with tenants, vendors, contractors, and internal staff
Prepare documents, reports, and spreadsheets with a high level of accuracy and confidentiality
Organize and maintain files related to commercial, residential, and industrial properties
Coordinate travel arrangements, appointments, and deadlines
Assist with special projects related to property management and operations
Handle sensitive information with discretion and professionalism
Support day-to-day office operations and ensure smooth workflow across offices

Required Qualifications

Minimum of 7 years of experience as an Executive Assistant, preferably supporting an Owner, President, or C-level executive
Strong written and verbal communication skills
Proficiency in Microsoft Office Suite, especially Outlook, Word, and Excel
Strong working knowledge of Google Workspace, including Google Sheets
Highly organized, detail-oriented, and able to multitask effectively
Professional, polished, and courteous demeanor
Reliable transportation and ability to commute between Boston and Stoneham
Ability to work independently while maintaining a proactive, solution-oriented mindset

Preferred Qualifications

Experience in real estate or property management (commercial, residential, or industrial)
Advanced Excel or reporting skills
Experience handling confidential or sensitive business matters

Compensation & Benefits
Competitive salary: $70,000-$80,000 annually, commensurate with experience
Consistent daytime schedule: 8:00 AM-4:30 PM, Monday-Friday
Stable, professional work environment with long-term growth potential

If you're interested in this opening please send resumes to Steve Scavone:

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.